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An ROI study will sell the business case internally and there are funding options that can address any objections about the level of capital investment, these are: Software as a Service (SaaS) Introducing a solution as a SaaS application not only reduces the immediate and ongoing expense of implementing and hosting a solution internally but, as service fees can be tied to transaction volumes, it also allows organisations to accurately forecast cash flow reflecting the level of business activity.
Leasing Implementing a leased solution allows organisations to agree to and plan for an agreed monthly cost for anything up to five years in advance.
Not only does this aid the cash flow but allows the realisation of positive cash benefits much earlier in the process.
Transaction based billing By agreeing to a cost per transaction (per document, per email etc.
) organisations can effectively remove some project implementation costs.
This allows organisations to monitor their activities and forecast their cash flow accordingly.
Unlike SaaS the organisation still needs to host and manage the required infrastructure and application on a daily basis.
Hosting Using current technology and communications solutions can be delivered to an organisation with all hardware and application resource located and managed by a third party.
This will move hardware and associated software costs into an agreed hosting costs.
This will allow for accurate cash flow forecasting and also provide the ability to reduce costs associated with the daily administration of the hardware and the infrastructure.
All invoice processing solutions should be designed to be flexible, easy to use and cost effective.
This approach is extended into the way that suppliers are able to deliver their solutions to your organisation.
By offering a range of deployment and licensing options, this further supports your requirements and maximises the return on investment (ROI) from your invoice processing system.
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