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After all, there are certain pieces of information you don't want others viewing, like emails, client proposals, blueprints, personal data, and financial information.
There are many options for protecting your information.
For instance, passwords offer some security, but are easily by-passed by well-trained hackers.
And, you could always hide your computer.
Don't laugh; it may be impractical and silly, but you wouldn't need sophisticated programs for protection.
Of course, there's a good chance you might forget where you hid it, and then your data would be lost anyway.
In reality, there is only one way to ensure the safety of your data: encryption.
With encrypted files, even if someone were to bypass your password, steal your computer, or find it hidden in the back of your closet, your information would still be safe.
Finding The Best Encryption Software for Your Company Once you have determined that encrypted files are the only way to keep your company's information safe, you will need to start searching for the right software.
There are several key attributes to look for in a software program.
- Easy Deployment- Make sure the encryption programs you are installing for your company's computers are easy to install and use.
However, don't confuse the word 'easy' with 'no work.
' Even the simplest programs take some knowledge and training to install.
Make sure you are working with a distribution company that provides the necessary training to make installation and operation of your new encryption software simple and headache free. - Centralized Management- Find a program that offers centralized administration.
This is essential, because you won't always be able to trust your employees with the important task of deciding what files need to be encrypted.
Having one management interface will allow you to control all devices and users in one place. - Security- The whole point of an encryption program is to protect your data, so make sure the software you choose for your company offers more than just simple and standard protection.
Find a program that offers more, like pre-boot authentication that secures and locks down your computer or mobile device when the hard drive is powered up by an unauthorized user.
Also, check for the ability to use cryptographic erase, which will permanently delete your files in seconds if your device is stolen or lost. - Portability- In today's world, great encryption software will not only work for your desktop PC, but can also be used for mobile devices like smartphones, laptops, USBs, and PDAs.
Check to make sure your encrypted files will be available to you, no matter where you are.
Increased portability means your employees can work from anywhere. - Password Management- Users should be able to change their passwords without having to report to an administrator.
Find encryption programs that offer easy-to-use password reset choices for your employees.
Make sure you are using the best encryption program possible for you company by considering each of these key attributes.
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