3 Services a Destination Management Company Can Provide

Whether you're a company manager, accountant, executive assistant, or an independent travel agent, chances are that you're often called upon to organize large parties, events, and corporate retreats. These jobs can be daunting, as there are so many factors that go into making a successful event, whether it's the annual Christmas party or an all-inclusive team building event in a different city. Arranging for catering, transportation, lodgings, entertainment, and finding the right keynote speaker are all no doubt a part of your planning tasks, and if you want everything to go smoothly, you should consider hiring a destination management company to help you organize your company's next big event. Not only will they handle many complex issues that go along with planning a large event, they will assist you with every step, from start to finish, to ensure that everything goes smoothly, including three services that may surprise you.

Budget Planning

You may be surprised that a destination management company (DMC) can do so much more than contact vendors in remote cities on your behalf. One service that a company like this can provide is budget planning, which is the foundation of your planning strategy. Proper budget planning will ensure that everything from the catering to the lodging is within your spending range and so that you don't overspend in some areas but then underspend in others.

A destination management company can get you started off on the right foot by helping you understand what you need to achieve and how much money it will take to achieve it. When an experienced events coordinating company handles your budget, they may be able to save you money because they know the area, events, and destinations in your area that offer discounts. For example, if you're trying to plan a corporate retreat at a mountain resort in Salt Lake City, a destination management company will know which resorts offer group discounts and which vendors are the most affordable according to your company's budget.

Program Design

A destination management company can assist with the overall look of your event, especially if it's a themed party or large corporate event, such as a business convention.  These services would be particularly helpful for new businesses that are working to promote their brand and are presenting a company overview as a part of their event. For example, if a large group of executives are meeting at a remote venue to pitch their product as a part of a weekend-long trade show, a destination management company could create a plan that included advertising, such as how to use company colors, logos, and trademarks to the company's best advantage.

Another advantage of using a destination management company in regards to program design is that it knows the services and technological capabilities of the venues in the area. This could give your company an edge at business or trade show, where showcasing your company's abilities and talents are vital to its success. For example, it could be potentially disastrous for your company if an important presentation was contained on software or technology that your venue didn't support, but when you work with a destination management company, they can ensure that every venue they book has the technology you need for both work and play.

Entertainment Management  

If you're planning a large corporate retreat, a convention, or even a large party for your company, reaching out to celebrities and their agents can be a time consuming task and in some cases, booking can be next to impossible without the proper contacts. This is where a destination management company can be extremely helpful, as not only do they have the know-how when it comes to reaching out to actors, singers, and other artists, but they will negotiate all of the details, to the entertainer's lodging and taxi transportation to payment to all the other amenities they may expect. This leaves you free to finalize other details in order to ensure that the event is planned down to the final detail.

Not only can these companies reach out and contact local celebrities for you in order to obtain bookings, but since they work locally, they also have information about special events in the area and which shows, concerts, and live performances are coming to the city. Your event can then be coordinated to take place at the same time so that a holiday corporate retreat or employee team building getaway will be one that no attendee is likely to forget.

No matter the size of the event you need to plan, a destination management company can help coordinate every detail from start to finish. Whether it's a corporate getaway at a Salt Lake City ski resort or a holiday party in the heart of New York City, these companies will ensure that no detail, no matter how small, is overlooked to create an event that will stand out in everyone's memory.